Executive Administrative Assistant 

Job Title:  Executive Administrative Assistant

Department: Administration

Reports To: President & CEO

Pay Classification: Non-exempt

Position Summary:

Responsible for administratively supporting the President & CEO and other senior executives.   Provides comprehensive administrative support and performs broad-based duties, including scheduling, drafting correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Duties & Responsibilities include but are not limited to:

  • Work directly with Chembio’s President & CEO, and other officers, to provide comprehensive administrative, clerical, and other business support.  Manage schedules and calendars.
  • Proactively seek out opportunities to expand both support and administrative management of CEO’s activities, including daily/weekly scheduling, deliverable tracking, and other areas of organizational administration
  • Coordinate office management activities, manage office equipment, and purchase all office supplies, including managing the related budget.
  • Interact with Chembio’s Board members and support their travel, communication, and other logistics as needed for Board meetings and other events.
  • Schedule and set-up internal, external, and virtual calls and/or meetings and arrange conference rooms. Takes notes & minutes upon request.
  • Arrange travel; prepare itineraries; prepare, compiles and maintain travel vouchers and records.  Prepare expense reports.
  • Relay directives, instructions, and assignment to employees.
  • Receive and relay telephone messages.
  • Assist in drafting press releases and other key investor reports, and be primarily responsible for issuing press releases to the wire services.
  • Prepare highly confidential and sensitive documents.
  • Determine matters of top priority and handle accordingly.
  • Prepare meeting agendas.
  • Maintain office procedures.
  • Direct the general public to the appropriate staff member.
  • Maintain hard copy and electronic filing system.

Qualifications Required:

  • Bachelor’s Degree with at least 8 years of administrative support experience, including at least three years working directly for C-Suite Executives.
  • Must have excellent expressive and written communication skills.
  • High level of emotional intelligence, with ability to adapt and support rapidly changing priorities in a high growth environment.
  • Impeccable integrity.
  • Must be highly organized.
  • Expert proficiency in Word, high proficiency in Power Point, and reasonable proficiency in Excel.

For immediate consideration, please send a resume to srivera@chembio.com 

Chembio is an Equal Opportunity Employer.